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.Person 1 post : AMRIT
Effects of project resource planning practices on project performance of Agaseke project in Kigali, Rwanda
Alice Umulisa, Mbabazi Mbabazize, Jaya Shukla
For this discussion, I chose journal article by Alice Umulisa, Mbabazi Mbabazize, Jaya Shukla regarding the effect of project resource planning practices on the performance of the Agaseke project in Kigali city Rwanda. The primary objective of this article is to analyze the effects of the strategic planning on project performance (Umulisa, Mbabazize, #038; Shukla, 2015). More specifically, it tried to determine the impacts of human resources planning, financial resources planning, material and time resource planning on Agaseke project service quality (Umulisa, Mbabazize, #038; Shukla, 2015). The research paper used Cross-sectional study design using quantitative approach where the targeted population were 3,800 women who were members of Agaseke Project in the city of Kigali in Kicukiro, Gasabo and Nyarugenge. Most of the project members were illiterate and the project was the source of employment for these women. Purposive sling technique was used and then questionnaire was sent to collect primary quantitative data (Umulisa, Mbabazize, #038; Shukla, 2015). Here the dependent variable is Agasake project performance (quality, cost and client satisfaction) and the independent variables are project resource planning practices that includes human resources, financial resource and material and time resource. The research showed that there was strong positive relationship between teamwork, training of project members and the performance of the project i.e. more investment on teamwork and training of the project members will increase the project performance. Similarly, it showed that the budgeting and money generation plan strongly correlates with project performance i.e. having a budget for project activities and having money generation plans for the project has potential to increase project performance. Moreover, the research revealed that order placement, monitoring of placed orders, planned procurement positively and significantly correlates to the project performance. Thus, this study concluded that Agaseke project has great teamwork and were trained on handcraft making, it has approved budget and there was tracking of the performance of resources allocated to various project activities. Moreover, in case of procurement of required material, it was done within the project budget and project members were provided with the right quantity of material in the right time (Umulisa, Mbabazize, #038; Shukla, 2015). Therefore, it is easier to find and assign the best resources for the project if project manager knows resource planning properly.
According to PMBOK Guide, project resource management is the “process to identify, acquire, and manage the resources needed for the successful completion of the project (Project Management Institute, 2017).” Project resource management helps to ensure that the project is being completed according to the scope that was defined during the planning phase and also ensures that the right resources are in the right place for the right people at the right time (Chand, 2019). Following are some of the benefits of the resource management in project (Annuk, 2020):
An overview of your project
Transparency i.e. it prevents miscommunication
Predicting the future with foreseeing and avoiding problems
person 2 post: DEEP
Project Procurement Management In Practice.
By: Edwards, J. A. (2006).
Judith A. Edwards has define the procurement practice and has explain the importance of Project procurement management during project management process. He has defined project procurement as a process of collaboration with outside suppliers in order to obtain or purchase of required goods and services for the projects. This is very important for any project to get over success by offering best practices by lesson learned from past projects and delivering conclusion from recent project for future. This process involves to solve many problems and issues with the procurements in the meeting the desired business objectives (Edwards, J. A., 2006). These standard process were developed to overcome or reduce instances of contract fraud abuses, reduce risk, describe the needed goods and services as well as monitor and control costs and performance. Author has also mention that project manager should be skilled and should involve in each process to assure the process are completed and the team functions towards the desired objectives.
Since no person will have the entire set of skills for completing entire set of task for legal, technical skills, business, purchase and project management, forming team with members from various disciplines will be benefits to provide check and balances in the procurement project process (Edwards, J. A., 2006). Author has also illustrate with the responsibility assignment matrix (RAM) where different role and responsibility were assign to different person in different phase of project. This responsibility matrix gives clear idea on how responsibility are properly distributed on resources and this should be updated during the phase change of project.
Selection of the procurement project management team is another importance aspect of project procurement. From the day one, thought must be given to the make-up and training for the future team members. Author has provided some of the list that contains the factor of selection such as:-
Members who interface with the seller should be “peers” to gain the confidence and set the working relations.
Task leads will need project management as well as negotiating skills.
Responsibility and methods for accepting the product or services need to be clearly defined; for exle, defined in a joint RAM for the seller and the buying organization.
The size often team will be dictated by the business and technology factors, and the complexity and risk for procurement
Stakeholder’s involvement need to be identified in the project planning (Edwards, J. A., 2006).
Author has also given some suggestion method for obtaining the successful outcomes from the project procurement. Lesson includes increasing opportunities for success meaning “Technics of getting right at first time”. Holding early “bidders” conference can help to obtain feedback of the statement work and specification. Obtaining a “should cost’ during make or buy decision period to get seller responses more accurately in time. Also finally no rush should be done. Every opportunity should take into consider for the effective and successful launch of project
Finally, author conclude the article with the statement that Project Manager should master the project procurement process to deliver the successful project. Authors mention the step that should be taken into consideration during the project procurement process. Author also mention that project procurement processes include: the overall project planning, monitoring and control, stakeholder communications, and integrated change management.
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